To all club leaders, BKYSL leaders, coaches: pre- and post race chores. It’s all here with the forms you may need to submit.
This applies to Cross Country Skiing and Biathlon competition. NY Biathlon has additional and separate
requirements with USBA.
- Renew memberships at SkiReg (individual, family, BKYSL, non-racing coach/volunteer).
New: all NYSSRA-Nordic coaches & volunteers need to be registered members. If the individual is not
already a member and is not an active participant in NYSSRA-Nordic events, they are eligible to join as a
coach/volunteer on SkiReg at a reduced membership rate for their coverage under NYSSRA-Nordic
policy.
Help us to get others to renew/join. - Make sure your club is sanctioned by NYSSRA-Nordic for this season.
Critical for liability coverage that clubs receive from NYSSRA Nordic for club training events, clinics,
development camps, races, and other activities.
The club sanctioning registration/renewal process can be completed online only from the NYSSRA Nordic Forms folder. Checks for the$45 club sanctioning fee, payable to NYSSRA-Nordic, Inc., should be sent to Treasurer Jack Rueckheim, 487 Ringwood Road, Freeville, NY 13068.
- Request Background Checks.
NYSSRA-Nordic requires background screening for individuals serving as coaches or volunteers in a
position of authority over and/or with frequent contact with athletes. This is repeated annually. This
includes BKYSL leaders & coaches. Volunteers with only incidental and observable contact with athletes
at events are exempt from this requirement.
See the requirements for sanctioned clubs and the complete policy (revised 7/1/24) in the NYSSRA
Nordic Forms folder under Club Sanctioning Form. Note that NYSSRA-Nordic pays the service fee for
each background check. - Propose your club’s race event for the calendar by/before this year’s fall meeting. This helps avoid or resolve date conflicts.
- Sanction your race event by submitting sanctioning paperwork before Nov. 1.
Important for the NYSSRA Nordic liability coverage that race event organizers receive.
Complete and submit the Race/Organizer sanctioning forms in the NYSSRA Nordic Forms folder. This
must be done online.
For races sanctioned by Nov. 1 st , $40 for 1 event, $20 for each additional event.
If cancelled due to weather, fees are refundable.
-Races sanctioned after Nov. 1 but before Nov.15th will cost $50.00
If cancelled due to weather fees are refundable.
-Races sanctioned between November 15th and December 1st will cost
$60.00 If cancelled due to weather fees are refundable.
-Any races sanctioned after December 1st will cost $70.00 – If cancelled due to weather fees
are refundable.
Send checks for race/event organizer sanctioning fees, payable to NYSSRA Nordic, Inc., to Treasurer
Jack Rueckheim, 487 Ringwood Road, Freeville, NY 13068.
When forms and fees are received and approved as complete, your race will be added to the event
calendar on the NYSSRA Nordic website.
When you set up your registration process (SkiReg or other online system), you must include in the
Event Notes: “This is a NYSSRA-Nordic sanctioned event. The use of fluorinated ski waxes is prohibited
at this race. Non NYSSRA-Nordic members are charged an additional $5 per race for their liability
coverage. Consider joining at SkiReg Membership 2026-27.” Include also in your event
notes: “When registering, event participants should not use nicknames because it complicates point
list scoring”.
It is suggested that organizers incorporate the $5 in a non NYSSRA-Nordic member registration fee
category and offer a NYSSRA-Nordic member “discounted” fee that is $5 less. Or organizers can collect
the $5 from non-members at check-in on race day. Then send check payment for $5 x no. of non-
members to our treasurer after the race. (See first checklist item). Organizers that offer “day of”
registration on-site can collect the $5 with their day-of rate.
- After race requirements.
Note: It is extremely important that the following steps be implemented as soon as
possible after the conclusion of the race or event, certainly within 14 days. Season
points cannot be awarded to individuals and clubs and organizer liability insurance
might not be in effect if these steps are not completed. The ability of NYSSRA-Nordic to
support and provide insurance for your event depends upon the payment of the post-
race fees. Please complete steps 3 and 4 within 14 days of race/event completion to
avoid NYSSRA-Nordic charging a late fee of $25! - Send Race Results for website posting and points list scoring to Bernadette O’Brien at
Obrienbern13@gmail.com. - Mail the original copy of the Event Sign-in Waiver sheet to NYSSRA Nordic insurance
coordinator Sean Halligan, PO Box 2220, Wilton, NY 12831. All sheets need to have the event
name and date at the top. - Mail Event Head Tax (see page 2 of the Event Sanctioning Packet) check payable to
NYSSRA-Nordic, Inc. to treasurer Jack Rueckheim, 487 Ringwood Road, Freeville, NY 13068.
Head tax is $4 per cross country competitor and $2 per biathlon competitor. For JN Qualifiers,
an additional $2 per junior competitor ($6 total per junior competitor).
- If the $5 per non NYSSRA-Nordic member fee was not paid at online registration but collected
on race day, mail check payment for $5 x no. of non-members payable to NYSSRA-Nordic, Inc.
to treasurer Jack Rueckheim, 487 Ringwood Road, Freeville, NY 13068. This fee must be paid
at the same time as the head tax. It can be paid with the same check as the head tax, but
please provide a breakdown of head tax and non-NYSSRA-Nordic member fees. - Mail any race/event sanctioning fees that are due, payable to NYSSRA-Nordic, Inc. to Jack Rueckheim at 487 Ringwood Road, Freeville, NY 13068
- And here is a special request to help hype yours and other NYSSRA-Nordicraces: Recruit a volunteer to take race day action photos for the N-N e-newsletter.Email images to Bob Underwood NYSSRA NEWSLETTERS robert@nyssranordic.ccsend.com Be sure to include a brief caption with the name of the event and id the racers or race workers in photos. A post-race write-up would also be great, but Bob LOVES photos!
Please print and save this list as a reminder of things that need attention. Your involvement as an
organizer of Nordic racing is appreciated.
Mark Chmielewicz
NYSSRA Nordic President